Job Description

Executive Assistant

Cancer care is all we do

Hope in healing

Cancer Treatment Centers of America® (CTCA), part of City of Hope, takes a unique and integrative approach to cancer care. Our patient-centered care model is founded on a commitment to personalized medicine, tailoring a combination of treatments to the needs of each individual patient. At the same time, we support patients’ quality of life by offering therapies designed to help them manage the side effects of treatment, addressing their physical, spiritual and emotional needs, so they are better able to stay on their treatment regimens and get back to life. At the core of our whole-person approach is what we call the Mother Standard® of care, so named because it requires that we treat our patients, and one another, like we would want our loved ones to be treated. This innovative approach has earned our hospitals a Best Place to Work distinction and numerous accreditations. Each of us has a stake in the successful outcomes of every patient we treat.

Job Description:

JOB SUMMARY

The Executive Assistant provides advanced-level administrative support and organization to executive(s) at the Assistant Vice President level and above to ensures the efficient and effective provision of data and information. This position organizes schedules, manages deadlines, pays close attention to details and exhibits professional customer service skills to internal and external visitors.

JOB RESPONSIBLITIES

  • Assumes calendaring support which may include arranging and scheduling a variety of meetings, initiates and responds to requests for scheduled time, maintains current and accurate calendars to ensure efficient scheduling, minimizes conflicts and ensures deliverables.
  • Functions as project manager as needed which may include coordination of special projects, maintains documentation and minutes, provides note taking and follow-up, initiates reminders, maintains tracking mechanisms to ensure appropriate and timely action is taken. 
  • Ensures Executive(s) are prepared for appointments, presentations by anticipating and gathering necessary materials for each meeting and presentation, including helping prepare presentation material, meeting agendas, etc..
  • Prepares and processes expense reports relating to all travel and miscellaneous expenses, all check requests and purchase orders both accurately and timely.
  • Coordinates events as needed to include meeting room reservations, preparing materials for distribution, managing any meals and assisting with communication needs.
  • Plans, creates, and coordinates executive-level communications and presentations by utilizing advanced Word, PowerPoint and Excel.
  • Plans, creates and coordinates executive-level communications and presentations by utilizing advanced Word, PowerPoint and Excel.
  • Manage time-off approvals and timecard editing and approval for direct reports of Executive(s

JOB QUALIFICATIONS

Experience: 3-5 years of administrative assistance experience or equivalent

Education: High school diploma/GED or equivalent working experience/knowledge

We win together

Each CTCA employee is a Stakeholder, driven to make a true difference and help win the fight against cancer. Each day is a challenge, but this unique experience comes with rewards that you may never have thought possible. To ensure each team member brings his or her best self, we offer exceptional support and immersive training to encourage your personal and professional growth. If you’re ready to be part of something bigger and work with a passionate, dynamic group of care professionals, we invite you to join us. 

Visit:  Jobs.cancercenter.com to begin your journey.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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